Early-Access Release • 145 European Portfolios in Queue100 to 10,000+ Apartment Doors

Drop 500 Utility PDFs. 98% Auto-Assign to the Exact Apartment Door.

Stop losing €1,400+/month to chaotic utility spreadsheets, broken mid-month tenant move-in/move-out proration, and silent vacant-unit water leaks. Forward municipal water, district heating, gas, and electric PDFs in any of 15 European languages—our 3-Pass AI Engine extracts every meter serial, prorates daily tenant balances, and dispatches zero-App-Store Tenant Magic Links.

01 • 98/100 AUTO-MATCH + 2/100 EXCEPTION FILTER

Pass 1 matches learned meter serials (1.000). Pass 2 parses street + door numbers (0.950). For the 2% missing a door number, the dropdown filters strictly to units in that building still missing that utility for that month.

02 • MID-MONTH TURNOVER & OVERPAYMENT LEDGER

Automatically splits bills across outgoing tenants, vacant landlord days, and incoming tenants. Tracks exact running_balance_cents (arrears debts vs. overpayment credits).

03 • VACANT-UNIT LEAK & VARIANCE AUDITOR

Flags HIGH_VARIANCE_SPIKE (>1.5x 6-month trailing average) and VACANT_UNIT_USAGE (>€15 in unoccupied flats) before you pay the provider.

04 • ZERO-APP-STORE TENANT MAGIC LINKS (/t/token)

Tenants tap an SMS/Email web link, inspect the original utility PDF and daily proration math, and click “Mark as Paid” with receipt upload.

Try Interactive 100-Door Reconciler Sandbox →Inspect Tenant Magic Link (/t/tok_asta_14)Use 3 Free Utility Calculators (/tools)

Cohort #1 Early AccessFounding Rate: 50% Off Forever

Join the Product Release Waiting List

We are onboarding European & UK apartment portfolios in weekly batches to guarantee 98%+ meter-serial auto-assignment on your local utility providers.

Full Name or Portfolio Company

Work Email Address *We will provision your dedicated building inbox (@in.billaily.com) upon invite.

Apartment Doors Under Management

50–250 Doors (Growing Portfolio)250–1,000 Doors (Multi-Building Operator)1,000–5,000 Doors (BTR / Co-Living Fund)5,000+ Doors (Enterprise Institutional)

Primary European Market

Current Utility / ERP Workflow

Zero-Login Utility Engineering Calculators (/tools)

Test Our 3 Core Engines Free Right Now (No Signup Required)

View All 3 PropTech Calculators →

Tool #1 • Bulk PDF to Excel/CSV

Multi-Apartment Utility Bill PDF-to-Excel Extractor

Drop up to 10 water, district heating, gas, or electric PDF invoices in any European language. Extracts Meter Serial, Raw Address, Apartment Door #, Consumption (`kWh`/`m³`/`MWh`), and Total Due into a clean CSV.

Launch PDF-to-Excel Extractor →

Tool #2 • Mid-Month Turnover Math

Tenant Utility Proration & Vacancy Split Calculator

Computes exact daily proration (overlap_days / total_period_days) across outgoing tenants, vacant landlord responsibility days, and incoming tenants.

Launch Proration Calculator →

Tool #3 • Leak & Spike Detection

Apartment Utility Variance & Vacant-Unit Leak Auditor

Audits monthly apartment utility ledgers against the 6-month trailing average to catch silent toilet leaks, heating valve failures, and unauthorized vacant-unit electricity draw.

Launch Variance & Leak Auditor →

Portfolio Unit Economics (100 to 10,000+ Doors)

Why Property Managers Replace Spreadsheets & Legacy RUBS Incumbents

Comparison of Manual Excel Spreadsheets, Legacy Incumbents, and Billaily 98/100 AI Auto-Assignment
Operational Metric	Chaotic Landlord Excel Sheets	Legacy US/EU Incumbents (Conservice / Ista)	Billaily (98/100 AI + Constrained Queue)
500 Monthly PDFs Ingestion Time	38–52 hours/mo manual data entry	3–6 week delayed billing cycles	< 90 seconds (98% auto-assigned, 2% filtered dropdown)
Missing Door # Exception Handling	Manual search across 100+ meter contracts	Dumped into generic unallocated GL bucket	Smart filter shows ONLY doors still missing that utility in that month
Mid-Month Tenant Move-In / Move-Out	Broken formulas & disputed security deposits	Rigid monthly cutoffs or manual override fees	Automatic daily overlap proration + landlord vacancy ledger split
Tenant Bill Transparency & Payment Proof	WhatsApp screenshots & lost email threads	Forces App Store login or regulated payment fees	100% Web Magic Link (/t/token) with original PDF + 1-click receipt confirm
Vacant-Unit Water / Heating Leaks	Discovered 3 months later after €1,200 loss	Annual Nebenkosten reconciliation only	Instant HIGH_VARIANCE_SPIKE & VACANT_UNIT_USAGE alert on PDF ingest

Pan-European Local Utility Hubs • 3 Native Guides Published Daily

Supported Across All European Markets, Providers & Legal Frameworks

Explore our localized engineering guides covering national utility billing regulations (German BetrKV / Nebenkostenabrechnung, Polish Rozliczanie mediów najemców, Lithuanian Komunalinių mokesčių apskaita, French Charges locatives, Nordic IMD) in native subfolder hubs:

Browse All Global & EU Guides (/blog) →

🇬🇧/en/blog

English (UK / IE)

Multi-Apartment Utility Sub-Billing & RUBS Reconciliation

Octopus Energy • British Gas • Thames Water

🇩🇪/de/blog

Deutsch (DE / AT / CH)

Nebenkostenabrechnung & Betriebskostenabrechnung Software

Techem • Ista • Brunata-Metrona

🇵🇱/pl/blog

Polski (PL)

Rozliczanie mediów najemców i liczników w mieszkaniach na wynajem